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Legal Operations Assistant

A large, Fortune 500 company is seeking an operations assistant in New York City. This is a permanent, direct hire. The company is looking for polished, strong communicators adept at providing services to high-end executives.

Functions and Responsibilities:

  • Ability to manage a diverse array of legal business matters pertaining to the organization
  • Demonstrate flexibility to perform other duties as assigned
  • Ability to support internal clients with polish within a large complex organization
  • Minimum 3 years of experience as an administrative/executive assistant, preferably at a national law firm and/or multinational company
  • Advanced skills in Microsoft Office 365 applications, including Outlook, Skype, Word, Excel, PowerPoint, OneDrive and SharePoint
  • Familiarity with or ability to learn Salesforce, SAP, Ariba, Serengeti, Concur, Anaqua, Workspeed, printer/scanner/copier/fax machine and other applications/tools as needed

Required Job Skills

  • Excellent attention to detail; persistent and thorough in completing work tasks.
  • Strong coordination and time management, managing one’s own time and actions in relation to others
  • Exceptional organizational skills with ability to prioritize tasks and manage expectations effectively to complete multiple tasks/projects quickly, efficiently and on time
  • Consistent dependability, must be reliable and responsible at fulfilling obligations.
  • Strong written/reading comprehension and written expression
  • Exceptional oral comprehension and the ability to actively listen, comprehend and to proactively ask questions to understand what is being communicated.
  • Excellent interpersonal abilities and social perceptiveness— Being aware of others' reactions and understanding why they react as they do.
  • Being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Accepting criticism and dealing calmly and effectively with high stress situations
  • Ability to support multiple attorneys independently and simultaneously in fast-paced work environment
  • Demonstrated maturity, judgement and discretion
  • Demonstrated initiative, independent thinking and creative problem solving
  • Dependable and reliable team member who builds collaborative relationships and is able to work with peers to meet attorney expectations
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